Your Neighbourhood Notary now offers online  commissioner of oaths service across Canada. 

Instead of meeting with a commissioner of oaths in person, online or remote commissioning offers the opportunity to sign oaths, affidavits, statutory declarations and certain other documents from the comfort of your home using video / web conferencing technology. 

​Click a button or keep scrolling down for each section.

What you need to know about online commissioning.

learn more

How it works. 

the online commissioning process

Ready to commission your document online?

Book An Online Appointment

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What You Need to Know About Online Commissioning

1. What is the difference between online notary service and online commissioner of oath service?

In Ontario, notary public / commissioner of oaths are allowed to complete or witness certain documents, such as administering and taking of oaths, if certain requirements are met. This is called online commissioning.

Notary publics in Ontario witness the execution of documents, certify true copies of documents, etc. This is called notarization or notarizing. In Ontario, this must be done in-person and cannot be signed online.

Therefore, your Neighbourhood Notary does not offer online notary services. Your Neighbourhood Notary offers online commissioner of oath services only. Learn more here. 

2. Not every document can be commissioned online. 

Practically speaking, there are limits to online or remote commissioner of oath services because not all documents can be commissioned online. Some documents that we regularly commission online: 
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• Visa Invitation Letter / Statutory Declaration 
• Declaration from Non-Accompanying Parent/Guardian for Minors Immigrating to Canada (IMM 5604) 
• ​OSAP Affidavit 
• Custodianship Declaration - Custodian for Minors Studying in Canada (IMM 5646E) 
• Statutory Declaration of Common-Law Union (IMM 5409) 
• Ontario Registrant Identification Number (RIN) Letter
• ​Sworn Statement for a Family Gift of a Used Vehicle in Ontario (Form 1157E)
• Name Change Application (Form 11155E or 11156E)
• ​Affidavit of Service 

Generally, we do not recommend online commissioning for documents where the final destination is outside of Ontario.

​Ultimately it is up to you to make sure the receiving organization will accept a document that is commissioned online. 
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Contact us to see if we can help commission your document online!

3. There are requirements. 

• Your document must already be in electronic format or if it is a paper copy you must have a scanner to scan and create  an electronic copy.
• You must have access to a phone or computer / laptop with a webcam and microphone. We use Zoom as our web conferencing program but you do not need to download the Zoom application. 
• You must have two pieces of valid government-issued ID and must scan them to us before your scheduled online appointment. Examples include driver's licence or passport.

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4. You do not have to be in Ontario. 
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Subsection 45(2) of the Ontario Evidence Act provides that an affidavit sworn outside Ontario before a commissioner for taking affidavits in Ontario has the same effect as if the affidavit had been sworn in Ontario. 

What are the Steps? 

Step 1 - Book Your Appointment

We have partnered with the notary publics who advertise with us from Markham to provide online commissioning services. To book, please click here or scroll down.

After your appointment is booked, the notary public will send you a confirmation email with an ​invitation link via web conferencing (Zoom). 

Step 2 - Pre-Appointment 

Prior to your appointment, you will need to send us an email with: 
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1. the document to be commissioned online; and
2. photocopies of two (2) pieces of photo ID (i.e. driver's licence, passport, etc.). 

Step 3 - Attend Online Commissioning Appointment

At your online commissioning session, the notary will: 
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1. verify your identity. This will require you to have on hand the two ID's you photocopied to us; 
2. ask you to sign your document before them, and ensure the document signed is the same as the one sent to us;  and
3. have you scan and send the document signed by you back to us via email.

Step 4 - Payment

Payment can be made via e-transfer following your appointment. Receipt provided upon request. 

Step 5 - Post-Appointment 

Once the commissioner of oaths receive your signed document via email, the commissioner of oaths will then sign to complete the process.

Thereafter, the commissioner of oaths will: 
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1. Scan the finalized document and email a completed electronic copy back to you; and 
2. If you require the original, the commissioner of oaths will send the original to your designated address. Please note that additional fees apply.

Book Now 

Book an online commissioning appointment with us in one of three ways: (1) email, (2) telephone, or (3) online. 

1. Email 

[email protected] 
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Please write "Online Commissioning Request" in the Subject Line. 

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2. Telephone

416-554-9792  

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3. Online

Please schedule an appointment below: